Corporate uniform branch rollouts in Sri Lanka fail when each branch invents its own shirt colour or size chart. This case shows how HR and procurement lock a formal kit across head office and branches — distinct from a casual polo Friday programme.
Scenario
A financial-services group with 1 head office + 6 branches (Colombo, Gampaha, Kandy) wants matching corporate shirts and blouses for client-facing staff (~90 people). Field officers also need a secondary polo for travel days.
Kit standard
- Primary — sky/navy Oxford shirt or blouse with left-chest embroidery
- Optional — charcoal trousers for branch photos and AGM days
- Secondary — charcoal pique polo for travel and casual Fridays
- Rule — one logo size and placement for all branches
Six-week rollout plan
- Week 1 — approve embroidered shirt + blouse samples; lock colour against a physical swatch
- Week 1–2 — collect sizes once via HR (not per-branch WhatsApp guesses)
- Week 2 — order core run + ~10% spare in the top two sizes; plan split delivery
- Week 3–4 — deliver to HQ or direct-to-branch packs labelled by size
- Week 5 — issue kits; store spares centrally for new joiners
- Quarterly — reorder the same styles so colours match season after season
Mistakes to avoid
- Different shirt blues per branch — LinkedIn and press photos look inconsistent
- Ordering exact headcount with no joiner buffer
- Skipping sample sew-out before a 90-piece embroidery run
- Mixing formal shirts and event tees without a written brand rule
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